A good roster is the backbone of a profitable padel school. Yet most schools leave opportunities on the table: empty timeslots, badly placed level groups, or manual re-enrolments sent out too late. In this article we cover five concrete changes that have an immediate effect.
1. Work with fixed level blocks per day
Group beginners, advanced and competitive players into fixed parts of the day. This simplifies communication, strengthens the bond within each group and makes sure you never place an advanced player in a beginners' course. In PadelPlanning you link levels directly to timeslots when creating the quarterly roster.
2. Automate re-enrolment invitations
Most drop-off happens at the end of a season, because players aren't invited to re-enrol in time. Set up automatic re-enrolment reminders so players receive a personal invitation 4 weeks before the quarter ends. On average this lifts the re-enrolment rate by 30 percentage points.
3. Use the waitlist as an active buffer
A waitlist that isn't actively managed is a missed opportunity. PadelPlanning's Open Spots Matcher places waitlisted players automatically the moment a slot opens up — based on level, preferred times and availability. You don't have to do a thing.
4. Set reminder emails at 48 and 2 hours before
No-shows cost money. Automatic reminders 48 hours and 2 hours before the lesson cut no-shows by an average of 60%. Add a one-tap cancellation button to the reminder email as well — that way you can still fill the place in time through the waitlist.
5. Analyse occupancy data each quarter
After every quarter, look at which timeslots are consistently below 80% occupancy. Consider replacing them with more popular slots, or merging them. PadelPlanning's reporting module shows occupancy per lesson, per instructor and per location in a single overview.